Annual Report Image

2018 ANNUAL REPORTS DUE MAY 30

All AIS student chapters submit an annual report each spring. This helps us measure the health of each individual chapter as well as the health of all student chapters. It also helps you, the chapter leader, assess how well your chapter has done over the past year and gauge progress toward your goals. If you keep up with your chapter’s activities throughout the year, writing the report should be easy and quick. Below are a few resources to help you develop the best report possible.

Awards

The AIS Annual Student Chapter Awards honor the accomplishments of the best AIS student chapters worldwide. Submitting your chapter’s annual report automatically enters you to win any of the chapter awards.

The awards will be presented at a special ceremony each year.

Awards are made based on the student chapter annual reports. Click here for the time line.


Award categories

Student chapter of the year (one chapter)
Best new student chapter of the year (one chapter)
Distinguished student chapter (multiple recipients)
Outstanding student chapter (multiple recipients)


Student Chapter of the Year

The Student Chapter of the Year Award is the highest award given to a student chapter that has demonstrated an exceptional, well-rounded, and organized program.

Best New Chapter

The Best New Chapter Award is given to the best chapter founded (or restarted) 15 months or less before the report due date.

Distinguished Student Chapter

The Distinguished Chapter Award recognizes chapters that have excelled in most of the areas of emphasis: professional development, membership, careers in IS, community service, fundraising, and communications.

Outstanding Student Chapter

The Outstanding Chapter Award recognizes deserving chapters that have done well in most of the areas of emphasis:  professional development, membership, careers in IS, community service, fundraising, and communications.

Individual Award Categories

Outstanding professional development (multiple recipients)

The outstanding professional development award will be given to a student chapter for excellence in
creating and offering professional development opportunities to their members.

Outstanding membership activities (multiple recipients)

The outstanding professional development award will be given to a student chapter for excellence in
recruiting members and in offering member services.

Outstanding “Careers in IS” (multiple recipients)

The outstanding “careers in information systems” award will be given to a student chapter that
successfully promotes the study or practice of information systems to high school students, or current
students in their home institution, or worldwide.

Outstanding community service (multiple recipients)

The outstanding community service award will be given to a student chapter that has made a major
contribution to their local community.

Outstanding fundraising (multiple recipients)

The outstanding fundraising award will be given to a student chapter that has created successful and
sustainable funding strategies for their chapter.

Outstanding communications (multiple recipients)

The outstanding communications award will be given to a student chapter for excellence in
communicating with their stakeholders using websites, meetings, email, and other media.

Report Outline

Annual Report Outline and Rules

Verification Form

Follow the outline below to complete your report. Your report should contain ALL of the sections (except “Presentation Score”) below and follow the same order. Each section will be evaluated and you will be awarded points for each section as indicated below. The points will determine your selection for the AIS student chapter awards. Be sure to include your chapter/school name, faculty advisor’s name and information, and the reporting year’s leadership team/officers of the chapter.

Executive Summary (10 points)

The executive summary segment should briefly outline the chapter’s activities for the year, highlighting its major accomplishments and operating philosophy. This should be a one-page stand alone element that could potentially highlight your chapter on the website.

Professional Development (10 points)

Describe and evaluate programs or activities designed to advance the professional skills and development of your members. These strategies may include, but are not limited to, speaker programs, career skills workshops (e.g., resume writing, interview skills, etiquette programs, etc.), and research activities.

Community Service (10 points)

Discuss the programs and activities that demonstrate your chapter’s commitment to the greater community in which it operates (e.g., the larger campus community, the local community, national philanthropies, etc.). Any form of leadership or participation in altruistic or philanthropic events is appropriate; however, those activities that demonstrate an IT contribution to society’s overall quality of life should be heavily emphasized. Projects that allow chapters to utilize their IT skills are desirable. Be sure to discuss if your chapter mentors other AIS chapters (e.g., Ambassador Program).

Fiscal Responsibility (10 points)

Discuss the budgetary responsibilities of your organization and how it ties to the overall goals of the chapter. Please provide the financial statement of your chapter including revenue and costs. Briefly describe your business model and how you acquire revenue and sustain your chapter activities financially. Include the profitability analysis but be sure to also examine the cost/benefits of each activity and how well they meet the overall goals of the chapter. Please provide the financial stateemnt of your organization including revenue and costs.

Membership (10 points)

Present and analyze your total chapter membership as well as your membership mix over the planning period. Explain and evaluate your chapter’s membership strategies. These strategies include not only the efforts to recruit new members, but also retaining members and involving members in activities (e.g., promotions and incentives), as well as the services provided to members. Summarize all your key metrics from this data into a table. Also include the following items:

  • Total members and breakdown (% freshman, sophomore, etc.)
  • Number of meetings held and average attendance at each meeting
  • List each event/activity held, include a brief one-line description and attendance numbers for each event

Communications (10 points)

This section should describe the communications strategy for the chapter which would include internal and external promotional activities. These activities may include electronic initiatives (e.g., social media, websites, etc.). The description should also include an evaluation of your efforts and successes at achieving your communication goals. In addition, activities directed toward external constituents should be discussed including their frequency. Please provide samples of communication.

Advancing IS as a Profession (10 points)

Discuss the strategies employed by your chapter to promote the study or practice of information systems to external constituents for advancing the IS profession. Examples include coding camps for high school students, workshop discussing IS career options, etc.

Chapter operations (10 points)

Describe and analyze the management strategies of your student chapter. Such management functions as planning, coordinating, controlling, officer transition strategies, organizing your chapter and chapter activities may be included. Organizational structure and officer training programs may be discussed. It is permissible to include other management functions. This section should also show evaluations of your efforts in achieving management-oriented goals.

Membership Roster (10 points)

In addition to an updated membership roster, be sure to provide (or indicate within the roster) your current chapter advisor contact information as well as who next year’s chapter officers are with contact information.

Presentation Score (10 points)

While you are encouraged to be creative in preparing and presenting your annual report, make sure that it conforms to professional standards in both content and layout. Avoid errors in grammar, punctuation, spelling and sentence structure. Use headings effectively to guide the reader through the report. Use white space appropriately to increase the readability and attractiveness of the report. Consider the file size of the document. Avoid creating a document that is too large to send via email or is too large to easily open. Page limit: 20 pages inclusive of figures, tables, appendices, etc.

Please note:

  • Most of your chapter activities should be completed prior to the annual report submission date.
  • Use metrics throughout the annual report as appropriate.
  • Each section should describe only activities sponsored and implemented by the student chapter not activities conducted by the chapter’s home department.
  • By submitting an annual report the chapter agrees to allow the report to be made public on the AIS Student Chapter website.
Submission Rules

Submission Rules

  1. One (1) electronic PDF copy of the chapter Annual Report and one (1) electronic PDF copy of the chapter Annual Report verification form must be submitted electronically. Click here to submit your annual report.
  2. The annual report must contain a front cover clearly identifying the full University name and school name if applicable. The front cover must include the current reporting period.
  3. The annual report must be prepared using 8½” x 11″ format.
  4. The annual report cannot exceed twenty (20) pages in length, excluding the front cover, back cover and table of contents. However, any copy and/or artwork appearing on the inside of the cover  pages will count as a page. Any title page or section divider is counted as a page. In addition, a page with copy/print on both sides (2-sided) is considered as two (2) pages.
  5. Exhibits are permitted in the text. You may have both text and exhibits on the same page and you may have more than one exhibit per page. However, you must decide if this contributes to or detracts from a professional presentation.
  6. Chapters may use appendices to display additional material. You may put one or more tables/charts/figures on a single page, but be sure to consider how this might affect readability. Each page will count as one page of the Annual Report. Pages must not exceed the 8½” x 11” page size limit.
  7. A minimum of size 10 font must be used. Size 12 font is preferred.
  8. Consider the file size of the document. Avoid creating a document that is too large to send via email or is too large to open easily.
  9. To be eligible for the annual awards the report is due May 30, 2018.

Annual Report Disqualification Errors

  1. Misrepresentation: A chapter may be disqualified if it misrepresents its activities.
  2. Verification Form: A chapter may be disqualified if the annual report verification form is not submitted with annual report. By signing the verification form, faculty advisors acknowledge that they have read the report and verify its accuracy to the best of their knowledge.

Annual Report Penalty Errors

  1. Annual Report over twenty (20) page limit. Penalty = 3 points a page.
  2. Annual Report submitted late. Penalty = Annual reports received after the due date will not be submitted into the competition. No exceptions under any circumstances!
  3. Improper cover or use of cover. Penalty = 3 points.
  4. Font size smaller than 10. Penalty = 3 points
  5. Failure to submit annual report as one PDF file Penalty = 1 point
  6. Failure to submit membership roster = 10 points*

*Note: If you have submitted your annual report prior to the addition of #6 to the penalty errors and didn’t submit when request it earlier in May, email your roster to us at studentchapters@aisnet.org or as soon as possible but not later than June 15, 2018.

Award Winner Report Examples

Below are reports from previous winners. We think it is helpful to see good examples so you might emulate them. We hope these inspire your chapter!

2013-2014 Award Winners

Student Chapter of the year
University of Alabama

Distinguished Student Chapter
Brigham Young University
Temple University
University of Georgia

Outstanding Student Chapter

Arizona State University
University of Florida
University of Michigan – Dearborn

Best New Student Chapter of the year

Michigan State University

2011-2012 Award Winners

Student Chapter of the year

University of Michigan – Dearborn

Distinguished Student Chapter
The University of Alabama
The University of Georgia

Outstanding Student Chapter
Temple University
Arizona State University
The University of Montana
Utah State University

Past Winners

2016-2017

Student Chapter of the Year

University of Alabama

Distinguished Student Chapters
University of Georgia
Brigham Young University

Outstanding Student Chapter
Arizona State University

Best New Student Chapter of the Year
Rotterdam School of Management

Outstanding Professional Development: Prince Sultan University, University of Montana, University of Southern Indiana, Northern Arizona University, Indiana University of Pennsylvania
Outstanding Membership Activities: University of Montana
Outstanding “Careers In IS”: University of Colorado Denver, Prince Sultan University, University of Arkansas
Outstanding Community Service: Prince Sultan University
Outstanding Fundraising: University of Gdansk, University of Southern Indiana, University of Illinois at Urbana-Champaign, Michigan State University

2015-2016

Student Chapter of the Year

University of Florida

Distinguished Student Chapters

University of Alabama
Brigham Young University
Arizona State University

Outstanding Student Chapter

University of Georgia
Indiana University of Pennsylvania
Temple University

Best New Student Chapter of the Year

University of Gdansk

Outstanding Professional Development: Florida International University, Georgia Institute of Technology, University of Georgia, University of Michigan – Dearborn, University of Montana, University of Utah, Wayne State University
Outstanding Membership Activities: American University-Cairo, Florida International University, Georgia College & State University, Northern Arizona University, University of Arkansas, University of Georgia, University of Illinois Springfield, University of Michigan – Dearborn, University of Montana, University of Utah
Outstanding “Careers In IS”: Michigan State University, Prince Sultan University, University of Arkansas, University of Colorado Denver, University of Illinois Springfield
Outstanding Community Service: Prince Sultan University, University of Utah
Outstanding Fundraising: Northern Arizona University, University of Montana

2014-2015

Student Chapter of the Year

Brigham Young University

Distinguished Student Chapters

University of Alabama
Temple University
University of Montana

Outstanding Student Chapters

Indiana University Pennsylvania
University of Toronto
Villanova University

Best New Student Chapter of the Year

University of Utah

Outstanding Professional Development: Arizona State University, University of Florida
Outstanding Membership Activities: Arizona State University, Duquesne University, Prince Sultan University
Outstanding “Careers In IS”: Duquesne University, Michigan State University, St. Joseph’s University, University of Colorado Denver, University of Georgia, University of Texas at Dallas
Outstanding Community Service: American University – Cairo, Arizona State
Outstanding Communications: Prince Sultan University, University of Montana
Outstanding Fundraising: Duquesne University, University of Georgia

2013-2014

Student Chapter of the Year

University of Alabama

Distinguished Student Chapter
Brigham Young University
Temple University
University of Georgia

Outstanding Student Chapter

Arizona State University
University of Florida
University of Michigan- Dearborn

Best New Student Chapter of the Year

Michigan Sate University

Outstanding Professional Development: American University-Cairo, Indiana University – Bloomington, University of  Toronto, Villanova University
Outstanding Membership Activities: Illinois State University, St. Joseph’s University, American University in Cairo, University of Utah
Outstanding “Careers In IS”:  St. Joseph’s University, University of Colordao-Denver, University of Montana, Villanova University
Outstanding Community Service: Indiana University – Bloomington, University of Delaware, University of Montana
Outstanding Fundraising:  Indiana University – Bloomington, University of Montana, Utah State University
Outstanding Communications: Illinois State University, St. Joseph’s University, American University in Cairo, University of Colordao-Denver

2012-2013

Student Chapter of the Year
Temple University

Distinguished Student Chapter
University of Alabama
University of Georgia
Universirty of Michigan-Dearborn

Outstanding Student Chapter

Arizona State University
University of Delaware
Utah State University

Outstanding Professional Development: American University-Cairo, Indiana University – Bloomington, University of Memphis, University of North Texas, University of Texas – San Antonio, Wright State University
Outstanding Membership Activities: Indiana University – Bloomington, University of Memphis, Wright State University
Outstanding “Careers In IS”: University of Memphis, Illinois State University, McMaster University, University of Alabama – Birmingham, University of Florida
Outstanding Community Service: American University-Cairo, University of Memphis, University of Texas – San Antonio, Illinois State University, University of Alabama – Birmingham
Outstanding Fundraising: University of Memphis, University of Texas – San Antonio, Wright State University, McMaster University, University of Montana
Outstanding Communications: American University-Cairo, University of North Texas, University of Texas – San Antonio, Wright State University, Illinois State University, McMaster University

2011-2012

Student Chapter of the Year

University of Michigan – Dearborn

Distinguished Student Chapter
University of Alabama
University of Georgia

Outstanding Student Chapter

Temple University
Arizona State University
University of Montana
Utah State University

Outstanding Professional Development: Illinois State University, University of North Texas, University of Memphis, American University-Cairo, Indiana University – Bloomington, University of Florida
Outstanding Membership Activities:
Outstanding “Careers In IS”: University of Memphis, Indiana University of Pennsylvania, University of Alabama- Birmingham
Outstanding Community Service: Illinois State University, University of Memphis, American University-Cairo
Outstanding Fundraising: Brigham Young University

2010-2011

Student Chapter of the Year

University of Alabama

Distinguished Student Chapters

Arizona State University
Indiana University – Bloomington
University of Georgia

Outstanding Student Chapters

Temple University
University of Memphis
University of Technology, Jamaica

Best New Student Chapter of the Year

Utah State University

Student Chapter Certificate Recipients

Outstanding Professional Development: University of Montana, University of Colorado-Denver, Villanova University, Universidad do Minho, NUST-SEECS, American University-Cairo, University of Florida
Outstanding Membership Activities: McMaster University,
Outstanding “Careers In IS”: University of Montana, University of Colorado-Denver, Indiana University of Pennsylvania, McMaster University
Outstanding Community Service: Indiana University of Pennsylvania
Outstanding Fundraising: University of Montana, University of Colorado-Denver
Outstanding Communications: McMaster University, University of Florida

2009-2010

Chapter of the Year

University of Georgia

Distinguished Student Chapters

Arizona State University
Indiana University – Bloomington
University of Michigan – Dearborn

Outstanding Student Chapters

Brigham Young University
Temple University
Texas Christian University
The University of Alabama
University of Colorado – Denver

Student Chapter Certificate Recipients

Outstanding Professional Development: University of Memphis, Illinois State University, University of Florida
Outstanding Membership Activities: University of Memphis
Outstanding “Careers In IS”: University of Florida
Outstanding Community Service: University of Delaware
Outstanding Fundraising: University of Technology, Jamaica
Outstanding Communications: University of Florida, University of Nebraska at Omaha, Carnegie Mellon University – Qatar